The approval process

Graduate program and course proposals, modificatons and deletions must be submitted to

Once received, our team works with proponents to ensure rigor and quality are reflected within the proposal prior to being submitted to CGPS governance channels. Once approval is received by CGPS we guide the proposal through the university curriculum governance processes on behalf academic units.

The unit may assume that the course has been approved if a Notice of Challenge has not been received from the Office of the University Secretary. Units will not receive notification that the Course Challenge period has expired.

  • Please refer to the Authority for Approval Chart on the Academic Programs Committee website for the levels of approval required for different types of curricular changes.
  • When developing new and relabeled courses, please contact for numbers that have been unused for at least 10 years.

Dual degree programs

Dual degrees shall exist through an agreement, or memorandum of understanding, with the partner institution that has been approved by the CGPS, and signed by the dean and the provost. Only existing approved programs can be offered as dual degree programs. New programs, or existing programs where the degree requirements are being changed, must first complete the appropriate academic approval process before being offered as a dual degree program.

The degree parchment and/or transcript from USask will state “University of Saskatchewan, in partnership with “partner institution name”. The agreement with the partner institution will require that the partner institution include a similar notation on their transcript and/or parchment.

Academic units must include the following articles when developing a dual degree agreement:

  • statement of admission requirements;
  • listing of all programmatic requirements including exam and course requirements;
  • listing of each institution’s courses eligible for transfer credit by the partner institution;
  • statement indicating that the thesis must be written and defended in English;
  • list of faculty at partner institution that meet the requirements for membership as an adjunct professor in CGPS and thus are eligible to supervise graduate students.
  • statement indicating students will be jointly supervised by a faculty member from each institution, and, that the supervisory committee will have four members, two from each institution.

For more information, please contact

New course proposals

New course proposals must be submitted to the CGPS for consideration and approval. New course proposals must include the following:

For questions and/or to submit completed proposal packages please contact: 

Course modifications or deletions

Revisions to existing courses range from minor changes in title as the course is described in the Catalogue, to major redesign of course content or course deletion.  These must be submitted to the CGPS Graduate Academic Affairs Committee for consideration and approval.

Course modification or deletion proposals submitted to the CGPS must include the following:

For questions and/or to submit completed proposal packages please contact: 

Exam exemptions

USask policy requires the final examination in a graduate course to count for at least 30% of the final grade, unless an ‘Exam Exemption’ has been requested and approved by the CGPS.

To request an Exam Exemption on an existing course, complete the Exam Exemption for Existing Course form and submit it to on behalf of the Graduate Academic Affairs Committee for consideration and approval.

Special topics courses

A Selected Reading or Special Topic Course (898, 899) is a course for one or a few graduate students focusing on areas for which there is no regular graduate course or for filling deficiencies in the research program, and must be pertinent to the candidates’ goals.

The following must be submitted to the CGPS prior to offering a selected reading or special topic(s) course:

The course syllabus must include the following:

  • The course title (NOT “Special Topics”)
  • Clearly stated course objectives
  • A weekly course outline with reading list
  • A description of the activities for evaluation and the percentage of total marks for each activity
  • A statement on academic integrity
  • Enrolment limit

Submission deadlines: 

  • August 15: For courses offered Term 1 (Sept. to Dec.) 
  • August 15: For courses offered Term 1 and Term 2 (Sept. to April)
  • December 1: For courses offered Term 2 (Jan. to April)
  • April 1: For courses offered for Spring/Summer (May to Aug.)

The next deadline for 898 and 899 special topics submissions is August 15, 2022. Throughout the summer the process for submitting proposals will be transitioning to JIRA Service Desk with more details to be released soon.

While we transition, please contact for questions and/or to submit completed proposal packages.