19.1. GRADUATE FACULTY

The Graduate Faculty of the College of Graduate and Postdoctoral Studies (CGPS) is established under the authority of the University of Saskatchewan Council, whose powers and duties are in turn established by the University of Saskatchewan Act 1995.  Graduate Faculty of CGPS conduct business on behalf of the University Council as laid out in its bylaws found here.

The Dean shall report at least once annually to the Graduate Faculty. Faculty may review actions taken by the Graduate Council at its last meeting, and, may formally decide to exercise any of the duties and responsibilities delegated to Council. The quorum for Graduate Faculty is 50 members.

The Dean may call a meeting of the Graduate Faculty if required before its scheduled meetings in October and/or May.

19.2. GRADUATE AND POSTDOCTORAL COUNCIL

Graduate and Postdoctoral Council (GPC) shall have authority over all matters related to College business, and, it reports directly to CGPS Graduate Faculty.

  • Dean of the College of Graduate and Postdoctoral Studies (will serve as Chair of Graduate Council) and Associate Dean (will serve as Chair in absence of the Dean)
  • Department Heads, or Designates, of departments with regular graduate programs (normally Graduate Chairs)
  • Deans, or Designates, of colleges without department structure with regular graduate programs (normally Graduate Chairs)
  • Interdisciplinary Program Chairs
  • Nine (9) Members at Large, elected by the Graduate Faculty, and given three year appointments
  • Chairs of the College of Graduate and Postdoctoral Studies Standing Committees, if not otherwise members of the Graduate Council
  • Chair of the MBA Program
  • Seven (7) Graduate Students’ Association Representatives, one of whom will be the student representative of the College of Graduate and Postdoctoral Studies on University Council
  • One (1) Postdoctoral Fellow
  • Elected College of Graduate and Postdoctoral Studies representative to the University Council, if not otherwise a member of the Graduate Council

The following persons shall also be ex officio members of Graduate and Postdoctoral Council:

  • The President of the University
  • The Provost and Vice-President Academic
  • The Vice-President Research
  • The Vice-President Finance and Resources
  • The Vice-President University Relations
  • The Vice-Provost Teaching and Learning
  • The Associate Vice-President Student and Enrolment Services
  • The Associate Vice-President Information and Communications Technology
  • The Dean of the College, or in the case of a school that is not part of a college, the Executive
  • Director of the school
  • The Dean of Graduate and Postdoctoral Studies
  • The Dean, University Library or designate
  • The University Secretary
  • The Registrar
  • Any Associate Deans/Assistant Deans appointed to support graduate and postdoctoral studies
  • The Heads of those Departments which are involved with graduate and postdoctoral studies
  • Manager, International Student and Study Abroad Centre
  • To make recommendations to University Council, President, Vice-President (Academic) or other parties regarding the maintenance of academic and research standards in the requirements in graduate studies for admissions, programs of study, conditions for graduation, and the nature of degrees to be conferred;
  • To establish rules and methods for the advancement and graduation of graduate students and their suspension for neglect of studies, or defective scholarship;
  • To have jurisdiction over scholarship and discipline in the graduate area;
  • To recommend candidates for graduate degrees and diplomas, including the Earned D.Litt. and D.Sc.;
  • To establish procedures to investigate any cases of alleged graduate student misconduct or complaints by graduate students of misconduct of which they may be victims, and to report to Council any cases which subsequently call for investigation by that or other bodies;
  • To create standing and ad hoc committees; to name members to these committees; to delegate to committees, where appropriate, study and action on matters under its jurisdiction; to receive and take appropriate action on reports of committees;
  • To initiate or consider and approve proposals on new or changed College of Graduate and Postdoctoral Studies policies;
  • To establish rules and procedures for graduate program reviews;
  • To receive reports from the College of Graduate and Postdoctoral Studies Awards Committee; to advise the Dean and Associate Dean on procedures and criteria for the distribution and allocation of existing graduate student awards, as well as for the enhancement of these awards, and to approve changes in policies for awards and honours proposed by the Awards Committee;
  • To establish criteria for membership in the Faculty of the College of Graduate and Postdoctoral Studies;
  • To establish criteria for the appointment of Adjunct Professors and Professional Affiliates.  (The Dean and Associate Dean, College of Graduate and Postdoctoral Studies, will approve adjunct appointments and re-appointments in-house but may seek the advice of the Executive at any time.  The Executive will also hear appeals from academic units whose recommendations have been refused by the Dean and Associate Dean);
  • To assist the Dean and Associate Dean in maintaining appropriate liaison with the Office of Research Services and Academic Programs Committee of Council.

Meetings and Quorum

Graduate Council shall meet at least twice per year and quorum shall be 50% + 1 of the voting membership. The meetings are open to anyone wishing to attend, except at those times when Council decides to go in camera.

Member Rights

Any member of the CGPS Faculty may request in writing to be heard by the Graduate and Postdoctoral Council and may suggest motions or other documents for the consideration of the Graduate and Postdoctoral Council.

Responsibility of Graduate Chairs

Graduate Chairs, who will normally serve as the designated representatives of Department Heads and Deans in the Graduate and Postdoctoral Council, shall make Agendas and Minutes of Graduate and Postdoctoral Council available in a timely manner to faculty members in their area and draw their attention to business of Graduate and Postdoctoral Council of particular interest to them.

19.3. NOMINATIONS COMMITTEE

The Nominations Committee is a standing committee of GPC. The chair is selected by the Nominations Committee for a three-year term.

Approved May 17, 2022 by Graduate Faculty

Nominations Committee TORs

 

Voting

  • Four (4) nominated/volunteer faculty members of GPC or members at large.
  • One (1) appointed by the Dean with expertise in EDI to serve as an EDI steward.
  • The chair shall be selected from the faculty membership of the committee at the final meeting of the academic year and reported to the Executive Committee;
  • Dean, College of Graduate and Postdoctoral Studies;
  • Associate Dean, College of Graduate and Postdoctoral Studies.

Non-voting

  • CGPS Executive Officer (committee support)
  • College EDI Resource appointed by the Dean
  • College Decolonization Resource appointed by the Dean

Responsibilities

  • To ensure committee membership aligns with the values of equity, diversity and inclusion and decolonization;
  • To meet each spring to prepare a slate of nominees for the positions of Members at Large on GPC;
  • To nominate persons for positions on GPC Committees;
  • To nominate the Chairs of GPC Committees;
  • The nominations committee may be called upon to provide nominations for ad hoc Committees and standing Sub-Committees of the GPC that are not ex-officio or otherwise named by a participating unit of that sub-committee;
  • To call in a timely way for nominations/volunteers to facilitate filling memberships as required;
  • To review its own terms of reference as necessary and recommend changes to be approved by GPC.

Meetings

  • The committee meets in-camera.
  • The voting and procedures follow the General Regulations for standing committees of CGPS Council.

Reporting

  • The committee will provide an annual general report to GPC with respect to its activities and decisions.

19.4. EXECUTIVE AND COORDINATING COMMITTEE

The Executive and Coordinating Committee is a Standing Committee of the GPC.

Approved by GPC March 15, 2022

Executive & Coordinating Committee TORs

Membership

Ex Officio Voting:

  • Dean, College of Graduate and Postdoctoral Studies (Chair);
  • Associate Dean, College of Graduate and Postdoctoral Studies (Vice-Chair);
  • Chairs of Awards, Programs, Graduate Academic Affairs, Interdisciplinary Studies, Postdoctoral Studies, and the Nominations Committees;
  • The President of the Graduate Student Association or designate;
  • The Graduate Student Association Vice President Indigenous Engagement or designate;
  • The Executive Director of the Society for Postdoctoral Scholars.

 Non-voting:

  • Executive Officer of CGPS (committee support)
  • EDI Steward appointed by the Dean

Responsibilities

  • To regularly receive and report to Graduate and Postdoctoral Council (GPC) reports from all standing committees;
  • To coordinate the activities of the standing committees and the GPC;
  • To provide advice to Committee Chairs on policy items and work undertaken in committees;
  • To regularly receive reports from the GSA and SPS;
  • To review agendas for the GPC;
  • To provide advice to the Dean and the Associate Dean on strategic areas for the college including meeting institutional priorities in EDI and Indigenization and Decolonization;
  • To establish and disband sub-committees and ad hoc committees and revise their terms of reference as necessary;
  • To recommend the criteria for appointment of Adjunct Professors and Professional Affiliates to the GPC and to resolve appointments in dispute;
  • To act on behalf of the GPC during the summer months and to report to GPC all actions taken in that capacity at the first meeting of the GPC;
  • To nominate members for the Nominations Committee;
  • To review its own terms of reference as necessary and recommend changes to be approved by GPC.

Meetings

  • Meetings are conducted in accordance with the Graduate and Postdoctoral Council Standing Committee Regulations.

Reporting

  • The committee will provide an annual general report to GPC with respect to its activities and decisions.

19.5. AWARDS AND SCHOLARSHIPS COMMITTEE

The Awards Committee is a Standing Committee of the GPC. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

Approved by GPC March 15, 2022

Awards & Scholarships Committee TORs

Membership

Voting

  • Four (4) faculty members of the GPC;
  • Six (6) members of Graduate Faculty of which at least three (3) will represent NSERC, SSHRC and CIHR disciplines;
  • The chair shall be selected from the faculty membership of the committee upon the committee’s advice to the nominations committee;
  • One (1) GSA representative appointed annually;
  • Dean, CGPS or designate.

 Non-voting:

  • Director of Awards and Scholarships

 Resource:

  • Senior Awards Officer (committee support)
  • College EDI Resource appointed by the Dean
  • College Decolonization Resource appointed by the Dean

Responsibilities

  • To propose policy for scholarships, awards and honours, subject to review by the GPC;
  • To ensure policy for scholarships, awards and honours aligns with the values of equity, diversity and inclusion and decolonization;
  • To establish procedures for awards and honours aligned with the values of equity, diversity and inclusion and decolonization;
  • To establish such ad hoc committees as necessary for awards of bursaries, scholarships and prizes of CGPS;
  • To accept applications and nominations for external scholarships and internal major awards allocate available awards and take appropriate action;
  • To identify to the Dean areas for enhancement of graduate student funding;
  • To review its own terms of reference as necessary and recommend changes to be approved by GPC.

Meetings

  • Meetings are conducted in accordance with the Graduate and Postdoctoral Council Standing Committee Regulations

Reporting

  • The committee will provide an annual general report to GPC with respect to its activities and decisions.

19.6. GRADUATE PROGRAMS COMMITTEE

The Graduate Programs Committee is a Standing Sub-Committees of the GPC. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs and receive training in EDI, Indigenization, and Decolonization.

Approved by GPC March 15, 2022

Graduate Programs Committee TORs

Membership

Voting

  • Five (5) faculty members of the GPC who are Graduate chairs and should represent a balance of disciplinary expertise represented at the University of Saskatchewan including professional programs; the Chair of the committee shall be selected from the membership of the committee for a three-year
  • Three (3) faculty members of CGPS who are not members of GPC;
  • The chair shall be selected from the faculty membership of the committee upon the committee’s advice to the nominations committee;
  • One (1) GSA representative appointed annually;
  • Associate Dean Policy and Program Innovation, College of Graduate and Postdoctoral Studies or designate;

Non-voting:

  • Academic Affairs Specialist, CGPS (Committee Support)
  • College EDI Resource appointed by the Dean
  • College Decolonization Resource appointed by the Dean

Responsibilities

  • To recommend to GPC any policy changes for the improvement of graduate programs;
  • To support the development of tools to facilitate the development of high-quality proposals for new or improved programs;
  • To ensure new and revised programs and courses have considered equity, diversity and inclusion and consulted appropriately for Indigenization of the curriculum including recruitment and progression through the program;
  • To review and approve program deletions, significant changes in program requirements, and proposals for new programs;
  • To review and, where appropriate, approve changes to a program’s list of restricted electives, residency requirements, and selection criteria for admission;
  • To review and, if appropriate, recommend approval of new courses, substantive modifications to existing courses, and deletions of existing courses;
  • To act on matters referred to it by the GPC or the Dean;
  • To prepare an Annual General Report to the GPC;
  • To delegate to the Dean, who may delegate to the Associate Dean, matters of urgency which the Graduate Programs Committee meeting schedule cannot accommodate, providing that actions of the Dean or Associate Dean on such issues be brought to the first subsequent meeting of the Graduate Programs Committee;
  • To review its own terms of reference as necessary and recommend changes to be approved by GPC.
Meetings
  • Meetings are conducted in accordance with the Graduate and Postdoctoral Council Standing Committee Regulations.

Reporting

  • The committee will provide an annual general report to GPC with respect to its activities and decisions.

19.7. GRADUATE ACADEMIC AFFAIRS COMMITTEE

The Graduate Academic Affairs Committee is a standing committee of GPC. New members will be nominated annually for 3-year terms by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs, and include those with training in EDI and expertise in Indigenization and Decolonization.

Approved by GPC March 15, 2022

Graduate Academic Affairs Committee TORs

Membership

Voting:

  • Dean, College of Graduate and Postdoctoral Studies or designate (Co-Chair);
  • EDI Specialist Faculty Member appointed by the Dean (Co-Chair);
  • Five (5) faculty members from GPC representing a balance of disciplinary expertise;
  • One (1) GSA representative appointed annually;
  • GSA Vice President Indigenous Engagement or designate; appointed annually.

 Resource:

  • Academic Affairs Specialist, CGPS (committee support)
  • College EDI Resource appointed by the Dean
  • College Decolonization Resource appointed by the Dean

Responsibilities

  • To regularly review all academic policies of the college and recommend to the GPC any policy changes relevant to graduate academic affairs as listed in the University Catalogue and the Policies and Procedures of the college;
  • Promote and provide a forum for the exchange of information and ideas regarding the development of a diverse student body in graduate education among faculty, students, administrators, and staff;
  • Support the goals of the institution and the CGPS of achieving a more diverse graduate student population by providing information and advice on new initiatives and policy development;
  • To review and approve, if appropriate, all recommendations for the admission of, and programmatic requirements for, Special Case Master’s and Special Case Doctoral Programs;
  • To review and approve, if appropriate, any programmatic changes involving special case students;
  • To act on admission appeals by individual students or by academic units in accordance with CGPS admission and appeal policy and procedures;
  • To act on appeals and grievances that affect graduate students and to establish appropriate procedures to do so;
  • To act on matters referred to it by the GPC or the Dean;
  • To name members to ad hoc sub-committees or hearing boards as may be required from time to time to handle academic matters relevant to individual graduate student programs;
  • To prepare an Annual General Report to the GPC;
  • To delegate to the Dean, who may delegate to the Associate Dean, matters of urgency which the Graduate Academic Affairs Committee meeting schedule cannot accommodate, providing that actions of the Dean or Associate Dean on such issues be brought to the first subsequent meeting of the Graduate Academic Affairs Committee;
  • To review its own terms of reference as necessary and recommend changes to be approved by GPC.

Meetings

  • Meetings are conducted in accordance with the Graduate and Postdoctoral Council Standing Committee Regulations with in-camera discussions as appropriate.

Reporting

  • The committee will provide an annual general report to GPC with respect to its activities and decisions.

19.8. POSTDOCTORAL STUDIES ADVISORY COMMITTEE

The Postdoctoral Studies Advisory Committee is a Standing Committee of the GPC. New members will be nominated annually for a three-year term by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. Members should represent a balance of disciplinary expertise represented at the University of Saskatchewan.

Approved by GPC March 15, 2022

Postdoctoral Studies Advisory Committee TORs

Membership

Voting

  • Two (2) faculty members of GPC; Graduate and Postdoctoral Council one of whom who shall serve as chair;
  • Three (3) faculty members of CGPS;
  • The chair shall be selected from the faculty membership of the committee upon the committee’s advice to the nominations committee;
  • Two (2) Postdoctoral Fellows; appointed annually by the Society of Postdoctoral Fellows;
  • Vice-President Research or designate;
  • Dean, College of Graduate & Postdoctoral Studies (or designate).

Non-voting:

  • Postdoctoral Fellow Coordinator (committee support)
  • College EDI Resource appointed by the Dean
  • College Decolonization Resource appointed by the Dean

Responsibilities

  • To participate in strategic planning and recommend policy and procedures for Postdoctoral Fellows with regards to recruitment, status, research conduct and terms of appointment;
  • To provide oversight for the monitoring of career progress, career development and conflict resolution;
  • To assist in advocating the enhancement of funding opportunities for Postdoctoral Fellows;
  • To review its own terms of reference as necessary and recommend changes to be approved by GPC.

Meetings

  • Meetings are conducted in accordance with the Graduate and Postdoctoral Council Standing Committee Regulations.

Reporting

  • The committee will provide an annual general report to GPC with respect to its activities and decisions.

19.9. INTERDISCIPLINARY COMMITTEE

The Interdisciplinary Committee is a Standing Committee of GPC. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students engaged in interdisciplinary research, scholarly and artistic work, and administration of graduate programs.

Approved by GPC March 15, 2022

Interdisciplinary Committee TORs

Membership

Voting

  • Director of Interdisciplinary Studies (Chair) (Ex Officio) who serves as designate of the dean;
  • Six (6) CGPS faculty members; one of these members will have expertise in EDI and one in Indigenization;
  • A vice-chair shall be selected annually by the committee from the faculty membership of the committee;
  • One (1) student from the Interdisciplinary Studies program elected annually

 Non-voting:

  • Interdisciplinary Studies Program Coordinator
  • College EDI Steward (Faculty Fellow) appointed by the Dean
  • College Decolonization Steward (Faculty Fellow) appointed by the Dean

Responsibilities

  • To develop and maintain the Interdisciplinary Studies graduate program, which facilitates individualized interdisciplinary studies for graduate students at the MA, MSc, and PhD levels. This role includes developing admissions criteria, reviewing applications to the program, forming student advisory committees, recommending students for scholarships and other funding, monitoring student progress, and organizing activities that enrich and enhance the experiences of students in the program;
  • To foster liaison and cooperation among academic and administrative units involved in graduate interdisciplinary activity;
  • To promote interdisciplinary research, scholarly, and artistic work at the University, which includes hosting lectures, workshops, symposia, panel sessions, and other events that facilitate and increase recognition for interdisciplinarity;
  • To review its own terms of reference as necessary and recommend changes to be approved by.

Meetings

  • Meetings are conducted in accordance with the Graduate and Postdoctoral Council Standing Committee Regulations.

Reporting

  • The committee will provide an annual general report to GPC with respect to its activities and decisions.

19.10. EARNED D.LITT. COMMITTEE

The Earned D.Litt. Committee is a Standing Sub-Committees of the Executive and Coordinating Committee. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

Membership

  • Three (3) members of Faculty, from three different departments in which an Earned D.Litt. could appropriately be offered. Committee members will be elected on staggered terms for three years by Faculty; a second consecutive membership on the D.Litt. Committee is not foreseen;
  • Vice-President Research (or designate);
  • Dean, College of Graduate and Postdoctoral Studies, who will Chair the Committee;
  • A graduate student in an appropriate discipline chosen by the Graduate Students’ Association.

Responsibilities

  • To work collaboratively with the Earned D.Sc. Committee and to recommend to the Executive policy regarding the Earned D.Litt. degree and/or changes in published procedures and criteria for the award;
  • To receive or solicit applications/nominations for the Earned D.Litt. degree;
  • To obtain all necessary information on each candidate;
  • To recommend to the Executive Committee where appropriate, that the Earned D.Litt. degree be awarded;
  • To advise the Dean, Associate Dean and University Secretary on appropriate procedures for the award ceremony at the time of Convocation.

19.11. EARNED D.SC. COMMITTEE

The Earned D.Sc. Committee is a Standing Sub-Committees of the Executive and Coordinating Committee. New members will be nominated annually by the Nominations Committee and shall be widely representative of the College and experienced in the supervision of students, and administration of graduate programs. The term of appointment shall be three years.

Membership

  • Three (3) members of Faculty, from three different departments in which an Earned D.Sc. could appropriately be offered. Committee members will be elected on staggered terms for three years by Faculty.
  • Vice-President Research  (or designate)
  • The Dean, College of Graduate and Postdoctoral Studies, who will Chair the Committee
  • A graduate student in an appropriate program chosen by the Graduate Students’ Association.

Responsibilities

  • To work collaboratively with the Earned D.Litt. Committee to recommend to the Executive policy regarding the Earned D.Sc. degree and/or changes in published procedures and criteria for the award.
  • To receive or solicit applications/nominations for the Earned D.Sc. degree.
  • To obtain all necessary information on each candidate.
  • To recommend to the Executive Committee where appropriate, that the Earned D.Sc. degree be awarded.
  • To advise the Dean, Associate Dean and University Secretary on appropriate procedures for the award ceremony at the time of Convocation.