7.1.1. REGISTRATION REQUIREMENTS AND MAINTENANCE OF STATUS
Unless otherwise specified by a special program agreement, all graduate degree students will maintain continuous registration throughout their programs.
Degree thesis or project students shall be considered full-time for every term for the duration of their programs, including the May to August summer term. There is no part-time option for degree thesis or project students.
Master’s course-based students are required to register continually in their programs from beginning to end, in every term, including the summer sessions. If there is no course for a Master’s course-based student to take in a particular term, the student shall be registered in Maintenance of Status. This registration carries with it tuition fees and student fees equivalent to a three (3) credit unit course. Maintenance of Status terms are included as part of a student’s time in program.
Certificate, Postgraduate Diploma (PGD) and Master’s course-based program students with at least six (6) credit units of course work per term will be considered full-time. Certificate, PGD and Master’s course-based students with fewer than six (6) credit units of course work in a particular term will be considered part-time for that term.Certificate and PGD students who are not enrolled in a course in a particular term do not need to register for that term. Certificate and PGD students are permitted to be unregistered for a maximum of two consecutive terms. PGD students must be registered for at least one term of each calendar year by either enrolling in a course or in Maintenance of Status for that term.
7.1.2. MANDATORY REGISTRATION IN THESIS OR PROJECT COURSEStudents in a Master's thesis or Master’s project program or in a Ph.D. program must register in the respective project or thesis course (992, 994, 995, or 996) in each academic term throughout the program.
7.1.3. REGISTRATION IN THE GRADUATE 990 SEMINAR COURSE
Academic units shall provide research seminars for students with appropriate opportunities to develop skills and discuss their research with faculty and other students.
With few exceptions, all graduate students shall register in the 990 seminar in the regular graduate academic session until they have received a Completed Requirement (CR) for it. Students must consult with their academic unit to find out what their program registration requirements are.
7.1.4. REGISTRATION IN UNDERGRADUATE COURSES
With permission of both their own academic unit and the unit offering the courses, currently registered graduate students may enroll in undergraduate courses. Undergraduate courses credited towards a graduate program must be 300 or 400-level courses, as determined by the College which offers the course. If the undergraduate course is part of a Program of Study that is approved by both the academic unit and the College of Graduate and Postdoctoral Studies, no additional tuition is assessed. If the undergraduate course is not included in the student’s Program of Study, tuition is applicable. Students must formally register in the selected undergraduate course(s).
A graduate student completing an undergraduate course must achieve a minimum grade of 70% to pass and be awarded credit for that course. Ph.D. students are not eligible to take undergradute courses to satisfy degree requirements.
7.1.5. REGISTRATION IN TWO COLLEGES
In certain circumstances, a student may be permitted to register in a second college before completing the requirements for a degree in the first college. Normal time in program applies for both degrees. Support must be obtained from the Dean’s Office of the undergraduate college and the Chair of the graduate program, and final approval shall be from the Dean of CGPS or designate.
7.1.6. REGISTRATION IN GRADUATE LEVEL COURSES BY UNDERGRADUATE STUDENTS
Permission to register in one or more graduate courses will be granted only to exceptional undergraduate students for reasons such as the academic enhancement of the student's undergraduate program or the resolution of problems anticipated in proper sequencing of courses. Tuition for a graduate-level course, when the course is taken by an undergraduate student, is assessed on a per-course basis, according to University regulations.
Graduate courses completed in addition to the requirements of an undergraduate degree may be used to partially fulfill the requirements of a graduate degree (to a maximum of six (6) credit units). In such situations, the inclusion of a course(s) in a graduate program of studies must be approved by the graduate student’s advisory committee.
Section 4.3 regarding the start date of a student’s graduate program will apply.
7.1.7. REGISTRATION OF JOINT/SANDWICH STUDENTS
Students attending the U of S in a joint/sandwich student program must be registered in the CGPS for a minimum of one term (4 months). In addition to completing GPS 960 Graduate Research Ethics and Integrity Training Course, students in a joint/sandwich program must also register in:
- GPS 992.0 research project course for the duration of their attendance;
- A 990 seminar or equivalent course for one term
7.1.8. REGISTRATION OF DUAL DEGREE STUDENTS
Students attending the U of S in a dual degree program must be registered and attending the U of S for a minimum of three terms for Master’s students (one year), or, for a minimum of six terms (two years) for Doctoral students.
For complete information on dual degrees, please refer to Policy 21.5.
7.1.9. CONFIRMATION OF ENROLMENTStudents can access official Confirmation of Enrolment letters in PAWS.
7.2. CHANGES IN REGISTRATION
7.2.1. ADD/DROP DATESAll graduate students shall abide by the University’s regulations and deadlines for adding and dropping courses.
7.2.2. CHANGES IN PERSONAL INFORMATIONChanges to names or citizenship status are made through Student Central, Student and Enrolment Services Division, and students are required to provide appropriate documentation. All other changes to personal information must be made by the student online through PAWS.
7.2.3. VOLUNTARY WITHDRAWALAny student may voluntarily withdraw from their program.
Students who wish to withdraw from their graduate program must submit a Notice of Withdrawal from Graduate Program form to the CGPS.
As soon as a student decides to withdraw from their graduate program, they must also withdraw from any courses they are currently registered in through the registration channel in PAWS. Please note that registration and withdrawal deadlines each term are applicable, as they pertain to tuition/fee assesment, and grades. Those deadlines can be found in the Academic Calendar.
7.2.4. WITHDRAWN BY CGPS FOR LACK OF REGISTRATION
Failure to register for three (3) consecutive terms is just cause for the CGPS to withdraw a student from their program. The student shall be provided an opportunity (15 days) to register. A student who has been withdrawn from their program and then later wishes to resume their graduate program must make a formal application through the academic unit.