7.1. REGISTRATION

There are three (3) terms per year:  September to December, January to April and May to August.

7.1.1. REGISTRATION REQUIREMENTS AND MAINTENANCE OF STATUS

Unless otherwise specified by a special program agreement, all graduate degree students will maintain continuous registration throughout their programs.

Degree thesis or project students shall be considered full-time for every term for the duration of their programs, including the May to August summer term. There is no part-time option for degree thesis or project students.

Master’s course-based students are required to register continually in their programs from beginning to end, in every term, including the summer sessions.  If there is no course for a Master’s course-based student to take in a particular term, the student shall be registered in Maintenance of Status.  This registration carries with it tuition fees and student fees equivalent to a three (3) credit unit course. Maintenance of Status terms are included as part of a student’s time in program.

Certificate, Postgraduate Diploma (PGD) and Master’s course-based program students with at least six (6) credit units of course work per term will be considered full-time. Certificate, PGD and Master’s course-based students with fewer than six (6) credit units of course work in a particular term will be considered part-time for that term. 

Certificate and PGD students who are not enrolled in a course in a particular term do not need to register for that term.  Certificate and PGD students are permitted to be unregistered for a maximum of two consecutive terms. PGD students must be registered for at least one term of each calendar year by either enrolling in a course or in Maintenance of Status for that term.
Detailed information about registration is found at: http://students.usask.ca/academics/classes.php. All registration is done by students through PAWS.

7.1.2. MANDATORY REGISTRATION IN THESIS OR PROJECT COURSE

Students in a Master's thesis or Master’s project program or in a Ph.D. program must register in the respective project or thesis course (992, 994, 995, or 996) in each academic term throughout the program.

7.1.3. REGISTRATION IN THE GRADUATE 990 SEMINAR COURSE

Academic units shall provide research seminars for students with appropriate opportunities to develop skills and discuss their research with faculty and other students.

With few exceptions, all graduate students shall register in the 990 seminar in the regular graduate academic session until they have received a Completed Requirement (CR) for it. Students must consult with their academic unit to find out what their program registration requirements are.

7.1.4. REGISTRATION IN UNDERGRADUATE COURSES

With permission of both their own academic unit and the unit offering the courses, currently registered graduate students may enroll in undergraduate courses. Undergraduate courses credited towards a graduate program must be 300 or 400-level courses, as determined by the College which offers the course. If the undergraduate course is part of a Program of Study that is approved by both the academic unit and the College of Graduate and Postdoctoral Studies, no additional tuition is assessed. If the undergraduate course is not included in the student’s Program of Study, tuition is applicable. Students must formally register in the selected undergraduate course(s).  

A graduate student completing an undergraduate course must achieve a minimum grade of 70% to pass and be awarded credit for that course. Ph.D. students are not eligible to take undergradute courses to satisfy degree requirements.

The Class Permit/Override Form must be completed and submitted to administrative staff in the academic unit to apply the appropriate permissions.

7.1.5. REGISTRATION IN TWO COLLEGES

In certain circumstances, a student may be permitted to register in a second college before completing the requirements for a degree in the first college. Normal time in program applies for both degrees. Support must be obtained from the Dean’s Office of the undergraduate college and the Chair of the graduate program, and final approval shall be from the Dean of CGPS or designate.

7.1.6. REGISTRATION IN GRADUATE LEVEL COURSES BY UNDERGRADUATE STUDENTS

Permission to register in one or more graduate courses will be granted only to exceptional undergraduate students for reasons such as the academic enhancement of the student's undergraduate program or the resolution of problems anticipated in proper sequencing of courses.  Tuition for a graduate-level course, when the course is taken by an undergraduate student, is assessed on a per-course basis, according to University regulations. 

Graduate courses completed in addition to the requirements of an undergraduate degree may be used to partially fulfill the requirements of a graduate degree (to a maximum of six (6) credit units). In such situations, the inclusion of a course(s) in a graduate program of studies must be approved by the graduate student’s advisory committee. 

Section 4.3 regarding the start date of a student’s graduate program will apply.  

7.1.7. REGISTRATION OF JOINT/SANDWICH STUDENTS

Students attending the U of S in a joint/sandwich student program must be registered in the CGPS for a minimum of one term (4 months). In addition to completing GPS 960 Graduate Research Ethics and Integrity Training Course, students in a joint/sandwich program must also register in:

  • GPS 992.0 research project course for the duration of their attendance;
  • A 990 seminar or equivalent course for one term

7.1.8. REGISTRATION OF DUAL DEGREE STUDENTS

Students attending the U of S in a dual degree program must be registered and attending the U of S for a minimum of three terms for Master’s students (one year), or, for a minimum of six terms (two years) for Doctoral students.

For complete information on dual degrees, please refer to Policy 21.5.

7.1.9. CONFIRMATION OF ENROLMENT

Students can access official Confirmation of Enrolment letters in PAWS.

7.2. CHANGES IN REGISTRATION

7.2.1. ADD/DROP DATES

All graduate students shall abide by the University’s regulations and deadlines for adding and dropping courses.
Please see Classes and Registration for detailed information about adding and dropping courses, and for deadlines related to academic changes. Any changes in registration should be discussed with the supervisor/advisor of the student’s academic unit.

7.2.2. CHANGES IN PERSONAL INFORMATION

Changes to names or citizenship status are made through Student Central, Student and Enrolment Services Division, and students are required to provide appropriate documentation. All other changes to personal information must be made by the student online through PAWS.
Students can make changes to their personal information (address, telephone number, emergency contacts, e-mail aliases) by logging into PAWS, clicking on their name as it appears in the top right corner, and choosing “My contact information” from the dropdown list.

7.2.3. VOLUNTARY WITHDRAWAL

Any student may voluntarily withdraw from their program.
Students who are considering voluntarily withdrawing from their program should discuss with their supervisor and Graduate Chair. A Withdrawal Form (GSR 203) should be submitted by the student to the academic unit. The academic unit then submits this form to the CGPS.

7.2.4. REQUIREMENT TO DISCONTINUE (RTD) FOR LACK OF REGISTRATION

Failure to register for three (3) consecutive terms is just cause for the CGPS to impose a requirement to discontinue (RTD) a student from their program.  A student who has been RTD from their program and then later wishes to resume their graduate program must make a formal application through the academic unit.

Please refer to Policy Section 15 Requirement to Discontinue (RTD) for additional RTD policy.

7.2.5. READMISSION AFTER WITHDRAWAL OR RTD FROM PROGRAM

Students who have voluntarily withdrawn or have been RTD from their graduate program and then later wish to resume their program must make a formal application through the academic unit. The academic unit shall make a recommendation for readmission to the CGPS. If approved, the program start date is considered to coincide with the first course used on the student’s Program of Study and the original time limits for the program shall apply.

7.3. RESIDENCY REQUIREMENTS

Residency requirements are the amount of time a student must spend in particular aspects of their program at the U of S. Each graduate program may establish its own residency requirements for Master’s and Ph.D. students.

7.4. FACULTY REGISTRATION IN GRADUATE COURSES

A faculty member may take graduate courses as a non-degree student; however graduate students are given first priority in courses with quotas. Requirements for application fee, transcripts, and language scores are waived for faculty members applying for non-degree admission.
To enroll in a graduate course a faculty member must submit a completed GSR 105F Graduate Course Registration form to CGPS. Forms can be found on the CGPS website.